You are hereKKNC BOT meeting held at ICC, Milpitas on 2/7/2010
KKNC BOT meeting held at ICC, Milpitas on 2/7/2010
Attendees:
- Somashekar - Chairman
- Kiran Maiya - Vice-chairman
- Radhakrshna (Radhu) Talkad
- BOT - Raghu Halur - President-2010
Absent:
- Veena Gowda – BOT
2010 KKNC Goals:
- Programs - In the
interest of time, we did not discuss this item. - Team's goal is to
stick to the schedule and finish the program in time - President shared
his team's aggressive goal about the membership. Internal goal is to
have 720 members registered in 2010.
Election and infrastructure:
- KKNC being biggest Kannada
organization outside India, we may have to be prepared for elections
in the coming years. So it is in the best interest of the organization
to have this process documented - In the event KKNC has to conduct
an election to either the Executive Committee, or the Board of Trustees, there
currently is no detailed procedure setup that will guarantee a fair
and free election, protect the privacy of all KKNC members (regarding
canvassing procedures), limits on contestants, and several others. The
BOT running such an election, would have to be very deliberate in its
actions so as not to be held liable to any improprieties. - Kiran Maiya, will form a
committee of KKNC members, and come up with an election procedure. This
will then be reviewed and approved by the BOT.
Closing 2009 accounts:
- 2009 accounts not closed
yet because of one open item on 2009-magazine. May 15th is the deadline
for filing the taxes. - Book closing aimed for end
of March . Goal is set for end of Feb for internal auditing - Radhu Talkad to help in
the internal audit.
KKNC Sponsorship Requirements:
- KKNC being the largest Kannada
Cultural Organization outside of Karnataka, many smaller organizations
and associations seek it's support, sponsorship etc. It is of utmost importance to protect
KKNC against any possible liabilities, and misuse of it's name by any
organization. KKNC needs to formulate strict requirements and guidelines to
qualify for using the KKNC banner, in addition to the existing Financial
Liability Waver forms. Radhu Talkad strongly suggested forming a sub-committee
to define these new detailed requirements in keeping with the KKNC Constitution.
Misc:
- Discussed about the derogatory
comments about KKNC and its office bearers in a public forum and how
to handle such things in future. - The President was advised
to respond to such comments, when appropriate, on behalf of KKNC Executive
Committee (not as an individual). It may be appropriate to make a statement
only addressing the fundamental concerns in the comments, without getting
personal. Efforts should be made to not get into a debate. - The President may, if he
finds it necessary, have a short discussion with his committee members
to address such comments and to boost their morale. The BOT may also help
with this if required. - ICC is planning for the
Karnataka day soon. President was given a heads up. - To maintain transparency,
it was decided to post all the meeting minutes on web - Soma Shekar advised the
new members of the BOT to please go through the KKNC Constitution Bylaws
(dated Dec 21, 2005) in detail. A copy is available on the KKNC website.